Monthly expense report excel template professional#

IRS: Travel, Entertainment, Gift, and Car Expenses - Some tax guidelines that you should be familiar with if you are recording business expenses for tax deductions (either for yourself or for your employer).

The template above was largely based on this example. The documentation also includes a rough example of a weekly traveling expense and entertainment record (see Table 5-3). You can also add additional columns if needed, like vehicle number for tracking car expenses. Designed to be clear and concise, it covers all the basic expenses a household might pay for in an average month. Expense reports contain an itemized list of expenses and are typically generated monthly, quarterly, or annuallyespecially if you have employees who need to be. For each expense, enter the date, description, and type (e.g., lodging, travel, fuel or mileage). This basic printable expense report template simplifies the expense reporting process for employees and ensures that managers can issue reimbursement quickly.

Monthly expense report excel template professional#

The most important columns are likely to be date, description, category, and amount. Use an Excel tracker template Microsoft 365 offers thousands of premium and professional templates for Excel, including one for a personal monthly budget. Download the Simple Printable Expense Report Form for Adobe PDF. This proficient worksheet aids in tracking and calculating various costs, including fees, tax, depreciation, overhead costs, and bad debt expense, supporting your budgeting and cost.

IRS: Record keeping - Explains what records are needed to prove expenses when claiming tax deductions. If you want to track business expenses in Excel, you’ll need to create a spreadsheet and fill in the appropriate information. Here’s our Expense Analysis Excel Template for you to record monthly target and actual costs and make comparisons to see the target realization percentages.

Remember: Submit receipts and other supporting documentation (especially documentation regarding business meals and entertainment) along with the expense report. See the references below for more details about record keeping requirements.

Important: When you pay for business meals or business entertainment, such as meetings with potential clients, you must keep records of the location, business purpose, business relationship, and the amount of each expense. This form also lets you report expenses paid using the company card.

Use a separate mileage tracking log if you typically visit many clients and locations in a single day and need to record the business purpose and notes about the visits. If you are in sales or another job that involves frequent driving and meetings with clients, you can use this form for reporting miles driven and reimbursable expenses.